Why Be a Vendor?

🍷 Why Become a Vendor at the 2025 Wine & Brew Fest?

Cooler Weather, Bigger Crowds
Now hosted in October to beat the Texas heat—expect more relaxed, energized attendees ready to browse, sip, and shop.

Perfect Pairing of Wine, Brews & Local Flair
This beloved fall event blends wine tastings, craft brews, live music, food, and artisan vendors—drawing a crowd eager for discovery and indulgence.

Thousands s in Attendance
Past years have seen strong turnouts from Killeen, Harker Heights, Fort Cavazos, and surrounding communities. Word-of-mouth and media coverage ensure packed walkways and steady foot traffic.

Live Music & Entertainment All Day
With popular performances and a vibrant atmosphere, vendors enjoy high engagement all day—not just during peak hours.

Diverse Vendor Mix Encouraged
From boutique and handmade goods to food trucks, services, and beverage companies, this event welcomes variety—no direct competition oversaturation.

Marketing Included
Vendors benefit from active promotion on social media, community calendars, and local press (e.g., KDH News features)—helping you get visibility before the event even starts.

Support Local, Be Seen
Shoppers come looking to support small and local businesses—be part of the movement that connects commerce with community.

Vendor Perks

Affordable Booth Options: Designed for small businesses to show up and shine without breaking the bank.

Family-Friendly Crowd: A wide demographic of wine lovers, military families, and community supporters looking for a great experience and quality products.

Flexible Setup: Outdoor space allows for creative, eye-catching setups; tables, tents, or trailers welcome.

📣 Spread the Word — Be Part of the Experience!

If you're ready to:

Tap into a lively, engaged local market

Get face-to-face with real buyers

Make meaningful sales in a festive setting

Where relaxation meets team-building in a beautiful coastal setting - Over the next few days, you'll enjoy a mix of strategic sessions, group activities, and downtime to recharge by the ocean. Follow the itinerary to make the most of this exciting opportunity to connect, collaborate, and unwind.

Location

Harker Heights Community Park

1501 E FM 2410 RD, Harker Heights TX

Register

After you select your registration option, please scroll down to complete registration.

Vendor Options

Food Vendor Booth ($350.00*) + Fees and Processing
This option is for both Food Trucks and Food Booths.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025
Beer/Wine Booth ($350.00*) + Fees and Processing
This option is for breweries and wineries that produce and sell their own beer or wine.
This year, we are not accepting third-party vendors for beer or wine at the event. Only licensed breweries and wineries that produce and sell their own products will be considered.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025
Artisan Booth ($175.00*) + Fees and Processing
This option is for individuals or businesses selling original and handmade items by the seller.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025
Business/Information Only Booth ($300.00*) + Fees and Processing
This option is for businesses that will not sell products or services at the event but will be there to share information about their company or product. Booths must include an interactive element to engage attendees.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025
General Vendor Booth ($300.00*) + Fees and Processing
This option is for vendors that sell third-party products.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025
Fresh Market Booth ($175.00*) + Fees and Processing
This option is for individuals or businesses who grow their product.
Refundable Vendor Compliance Deposit: $ 50
Chamber Members will receive a discounted price at checkout
Vendor fee will increase by $50 on September 1, 2025

Personal Info

Name

Work Email

Mobile Phone Number

Yes, it's okay to send me text messages including confirmations, changes, and updates. Message frequency varies. Message and data rates may apply. Reply STOP to cancel. View our terms of service & privacy policy.

Are You a Member of the Harker Heights Chamber of Commerce?

Name of Business

Position / Role

Facebook/Website links

Give a description of what you will be selling at your booth. Include Type of Food and Price Range of Food

Will you be using a generator

To help maintain a comfortable and enjoyable environment for all attendees and vendors, we strongly suggest using inverter generators instead of standard ones due to the significant noise difference. While not required, we appreciate your consideration in helping us maintain a pleasant event atmosphere.

Booth Information: Please describe what you will be selling or giving out at your booth: Each booth will measure 10x10. All your items must fit within this space; if additional space is needed, you will be required to purchase an extra booth.

Terms

Booth *
* Vendors are responsible for bringing their own canopy, canopy weights, displays, tables, chairs, racks, shade, ice, trash cans, trash bags, etc. The Harker Heights Chamber of Commerce will provide booth space only.
* Booth spaces cannot be traded, exchanged, or assigned to others.
* All booths and exhibits must fit within the designated space (maximum 10’x10’). If additional space is needed, vendors must purchase a second space. Food vendor spaces will be 10’x20’ (there will be no access to electricity)
* Vendors may only sell the items listed on their application. Additional items not listed are prohibited.
* To ensure variety, the number of vendors offering the same or similar products will be limited. Harker Heights Chamber of Commerce is not responsible for product duplication among vendors.
* Event hours are 2:00–10:00 PM, and all vendors must remain for the entire event.
* The Harker Heights Chamber of Commerce reserves the right to cancel any vendor application or terminate this agreement at any time, for any reason, without penalty to the Chamber. All decisions made by the Chamber are final.

I, the undersigned, agree to the terms above.

Set Up and Tear Down

Set-up and Tear-down *
Check-in will take place on Saturday, October 18, 2025, between 10:00 AM and 1:00 PM. Vendors arriving after 1:00 PM will not be permitted to set up and will forfeit their refundable deposit. All vendors must be fully set up and ready to sell by 1:30 PM.
Please note:
We cannot guarantee vehicle access directly in front of your booth space.
Once you have unloaded your items, please immediately move your vehicle to the designated vendor parking area before setting up.
Banners are optional but must fit within your assigned booth dimensions.
Vendors are required to stay within their assigned space at all times.
The Harker Heights Chamber of Commerce is not able to assist with loading, unloading, or booth setup.
For safety reasons, booths may not be taken down until the event officially ends. I understand if I show up after 1:00 PM I will not be able to set up AND I forfeit my deposit.

I, the undersigned, agree to the terms above.

Breweries and wineries are required to obtain a TABC Special Event Permit and must provide a copy to the Harker Heights Chamber of Commerce. Additionally, they must submit proof of insurance listing the Chamber as an additional insured for the date of the event.

Vendor Applications Beer/Wine Booth — Ticket #1

Refundable Vendor Compliance Deposit *

To secure your spot at the event, all vendors are required to pay the full vendor fee along with a refundable deposit. This deposit is in place to help prevent no-shows and to ensure that vendors fulfill their responsibilities during and after the event.

The deposit will be refunded after the event, provided the following conditions are met:

You check in and participate as scheduled.
Your booth space is left clean and free of trash.
All trash is properly disposed of, including the use of event-provided trash cans when necessary.
Failure to meet these requirements may result in the forfeiture of your deposit

I have read and agree to the terms above.

Refund Policy *

Refund Policy *
Harker Heights Chamber of Commerce cannot guarantee any vendor a certain number of customers, nor do we promise any type of profit. No refunds due to inclement weather. Should the event be postponed or canceled for An Act of God, public safety, welfare, or for any reason whatsoever, the vendor hereby releases and forever discharges Harker Heights Chamber of Commerce, employees, volunteers, and agents from any liability and claims for damages which result from such postponement or cancellation. The event will not be rescheduled for a later date. All fees are non-negotiable and non-refundable. All invoices must be paid within five business days of the application's approval.

I have read and agree to the terms above.

Release *

Release *
Vendors must commit to staffing a booth and offering services during the event hours. For good and valuable considerations received, the undersigned agrees to indemnify and hold harmless Harker Heights Chamber of Commerce, its members, employees, sponsors, volunteers, contractors and agents from any and all liabilities, obligations, claims, damages, diminution in value, costs, and expenses (including all court costs and reasonable attorney fees)(collectively, “claims”) that the undersigned may suffer or incur before, during or following participation of the Food Wine and Brew Event, including any injury to person or property under my control or to person or property of my agents, employees or invitees from any cause, including but not limited to theft or loss of property. The undersigned recognizes the hazards of participation in an outdoor event and assumes all risks of participation; refunds will not be given in the event of inclement weather. In full consideration of all rights granted hereunder, you shall pay the required fees, which will determine the number of spaces requested. This fee must be paid within five days of receiving the invoice. The vendor agrees that it shall abide by and that the Vendor’s participation in the Event is subject to all of the terms and conditions of the “Food Wine and Brew Vendor-Rules & Regulations” attached hereto and made a part hereof for all purposes. The Vendor represents and warrants that Vendor has read and understand the same.

I have read and agree to the terms above.

Coupon Code

Billing Information

Name

I am representing an organization

Payment Method

Pre Register

Credit Card

Visa
Mastercard
American Express
Discover

Address

Mobile Phone Number

Your card will not be charged. This is a pre-registration to reserve your spot until your payment is processed in the future. By completing this page, you agree that this payment information will be used to process your payment for the full amount at the proper time.